JOB DESCRIPTION

1. Position:

•       Assistant Purchase Executive

2. Overview:

•       We are seeking a highly organized and detail-oriented Assistant Purchase Executive to support our procurement and supply chain operations. The Assistant Purchase Executive will work closely with the Purchase Manager and other departments to ensure the timely and cost-effective acquisition of goods and services. The ideal candidate should have a strong understanding of procurement processes, excellent communication skills, and the ability to handle multiple tasks simultaneously.

3. Responsibilities:

•       Procurement Coordination: Assist the Purchase Manager in planning and executing procurement strategies to meet the organization’s needs. Collaborate with various departments to identify purchasing requirements and develop appropriate procurement plans.

•       Vendor Management: Source, evaluate, and maintain relationships with suppliers and vendors. Obtain and compare quotes, negotiate prices, and terms of agreements to secure the best value for the organization.

•       Purchase Order Processing: Create and process purchase orders accurately and in a timely manner. Ensure that purchase orders are properly documented and approved according to company policies.

•       Inventory Management: Monitor inventory levels and assist in inventory control to avoid shortages and overstock situations. Coordinate with the warehouse and logistics team to ensure smooth and efficient stock management.

•       Quality Control: Work closely with the Quality Assurance team to ensure that purchased goods and services meet the required quality standards. Address any quality-related issues with suppliers promptly.

•       Cost Optimization: Continuously seek opportunities to optimize costs and improve purchasing processes. Implement cost-saving initiatives while maintaining the quality of products and services.

•       Supplier Performance Evaluation: Assist in evaluating supplier performance based on criteria such as delivery time, quality, and responsiveness. Provide feedback to the Purchase Manager to inform supplier selection and contract renewal decisions.

•       Market Research: Stay updated on industry trends, market conditions, and new product developments. Conduct research to identify potential suppliers and alternative sources of materials and services.

•       Documentation and Reporting: Maintain accurate and up-to-date records of procurement activities, including purchase orders, contracts, and vendor information. Prepare regular reports on procurement metrics and key performance indicators.

•       Compliance and Ethics: Ensure compliance with company policies, industry regulations, and ethical standards in all procurement activities.

4. Qualifications:

•       B-Tech Mechanical / Electrical, Bachelor’s degree in Business Administration and Supply Chain Management.

5. Preference:

•       B-Tech Mechanical / Electrical.

•       Female Candidates are preferred.

6. Requirements:

•       Proven experience in a purchasing or procurement role, preferably in the relevant industry/sector.

•       Solid understanding of procurement processes, vendor management, and supply chain concepts.

•       Proficiency in using procurement software and tools is a plus.

•       Excellent negotiation and communication skills, with the ability to build strong relationships with suppliers and internal stakeholders.

•       Strong analytical and problem-solving abilities, with keen attention to detail.

•       Ability to prioritize tasks and manage time effectively in a fast-paced environment.

•       Knowledge of relevant industry regulations and compliance standards.

•       Familiarity with inventory management principles.

•       High level of integrity and ethical conduct in all purchasing activities.

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